Fulltime, Remote [Click to Apply]
Prefer NY, LA or LV area.

Position Overview:  

The Sr. Event Manager will act as liaison on specific account projects by coordinating work with all internal departments; facilitating information between design, detailing, estimating, production, client(s) and Account Director(s) and tracking production and deadlines to ensure continued progress of client workflow. Be responsible for all of the daily tactical activities, affording the Account Director(s) time to invest in building stronger relationships with existing clients and cultivating new clients. Applicants must have knowledge and experience in the tradeshow and live production industry.

Responsibilities:

• Interact and communicate directly with client
• Lead project teams and drive internal and external meetings and reviews
• Schedule and manage account, design and production meetings
• Maintain and update all internal processes, schedules and communications
• Responsible for holding clients and teams accountable for deliverables and keeping on timeline
• Communicate to all parties of any delays or movement in timeline that may affect final execution of activation installations or live event components
• Manage and process client estimates and invoicing
• Prepare all written correspondence as directed by the Account Director
• Project management of all medium to large projects per the direction of the Account Director
• Direct/manage show service requirements with Client Services Dept.
• Organizes resource management process across all internal departments as needed
• Strong knowledge and understanding of fabrication and production methods as it relates to tradeshows
• Oversee team and vendors onsite during site visits and installations
• Support the Account Director with financial forecasts and monthly budget reconciliations
• Assist the Account Director with resourcing and management with ad hoc projects
• Ability to work cross functionally with internal and external teams
• Some travel required for on-site support including supervision of installation/dismantle and third-party vendors and meeting all client needs.
• Subscribe to the company’s Mission Vision Values statement
• Participate as a team player in providing overall value to the company

• Other duties as assigned

Qualifications: 

• Bachelor’s degree or similar equivalent experience

• 8+ years of experience of event management experience in the tradeshow or event industry.
• Ability to anticipate problems, pro-actively determine solutions
• Ability to communicate clearly and professionally (verbal & written)
• Ability to work flexible hours under extreme pressure and deadlines
• Ability to manage several projects at one time and changing priorities
• Ability to assume responsibility for completion of projects in the absence of direct supervision
• Comfortable working in person and onsite with clients and vendors
• Strong collaborator and team player with a positive attitude
• Working knowledge of audiovisual, lighting, and interactive technology
• Ability to produce and manage a project from concept to execution and assist with final project closing and reconciliation.

Preferred Skills:

• Proficient in Google Drive and Microsoft Office
• Strong attention to detail, a positive attitude, and a team player
• Ability to operate within a fast-paced environment
• Excellent written, verbal and interpersonal communication skills

Fulltime, Remote [Click to Apply]
Prefer NY, LA or LV area.

Position Overview:  

The Event Manager will act as liaison on specific account projects by coordinating work with all internal departments; facilitating information between design, detailing, estimating, production, client(s) and Account Director(s) and tracking production and deadlines to ensure continued progress of client workflow. Be responsible for all of the daily tactical activities, affording the Account Director(s) time to invest in building stronger relationships with existing clients.  Applicants must have knowledge and experience in the tradeshow and live event production industry.

Responsibilities:

• Interact and communicate directly with client
• Lead project teams and drive internal and external meetings and reviews
• Schedule and manage account, design and production meetings 
• Maintain and update all internal processes, schedules and communications
• Responsible for holding clients and teams accountable for deliverables and keeping on timeline
• Communicate to all parties of any delays or movement in timeline that may affect final execution of activation installations or live event components
• Manage and process client estimates and invoicing
• Prepare all written correspondence as directed by the Account Director
• Project management of all small to medium projects per the direction of the Account Director
• Direct/manage show service requirements with Client Services Dept.
• Organizes resource management process across all internal departments as needed
• Strong knowledge and understanding of fabrication and production methods as it relates to tradeshows
• Oversee team and vendors onsite during site visits and installations
• Ability to work cross functionally with internal and external teams
• Some travel required for on-site support including supervision of installation/dismantle and third-party vendors and meeting all client needs.
• Subscribe to the company’s Mission Vision Values statement
• Participate as a team player in providing overall value to the company

• Other duties as assigned

Qualifications: 

• Bachelor’s degree or similar equivalent experience
• 6+ years experience of event management experience in the tradeshow or event industry
• Ability to anticipate problems, pro-actively determine solutions
• Ability to communicate clearly and professionally (verbal & written)
• Ability to work flexible hours under extreme pressure and deadlines
• Ability to manage several projects at one time and changing priorities
• Ability to assume responsibility for completion of projects in the absence of direct supervision
• Comfortable working in person and onsite with clients and vendors
• Strong collaborator and team player with a positive attitude
• Working knowledge of audiovisual, lighting, and interactive technology
• Ability to produce and manage a project from concept to execution and assist with final project closing and reconciliation.

Preferred Skills:

• Proficient in Google Drive and Microsoft Office
• Strong attention to detail, a positive attitude, and a team player
• Ability to operate within a fast-paced environment  
• Excellent written, verbal and interpersonal communication skills

Fulltime, Remote [Click to Apply]
Prefer NY, LA or LV area.

Position Overview: 

The Senior Account Coordinator (SAC) works closely with the entire events team, specifically supporting the Account Director. The SAC is responsible for maintaining client relationships, vetting new business opportunities, managing financial records, assisting in RFP and RFI development and owning small B2B and B2C events. Must collaborate well with a team and provide excellent customer service. 

Responsibilities: 

• Support Account Director in developing program budgets, roles &responsibilities and project timelines to share with clients. 
• Project coordination of events programs, including organization and management of project folders and documents and meeting notes-taking. 
• Assist in RFP/RFl process including team scheduling, liaising with the marketing team, developing internal timelines, support with budget development, scheduling executive reviews and managing internal teams. 
•  Participation in sales pitches and capabilities meetings for prospective clients.
• Assist Account Director and liaise with marketing team on program recaps, case studies, and awards submissions 
• Full understanding of all accounts and corresponding programs; ability to troubleshoot and manage accordingly. 
• Key understanding of Sparks infrastructure; ability to support Account Director for capabilities presentation and liaise with marketing for custom capabilities presentations. 
• Write SOWs based on provided client scope and budget; collaborate with internal legal teams for any necessary review. 
• Enter and process deposit invoices and final invoices. Track all SOW’s, PO’s and billings. 
• Own small programs from inception to reconciliation with budgets up to $150,000. 
• Lead discovery calls for potential new business and share debrief with Account Director/Sr. Account Director; outline next steps and action items. 
• Collaboration with Account Director on Salesforce Platform management of new and existing client opportunities. 
• Build and maintain strong relationships with clients at all levels and across all industries, understanding their business and marketing initiatives in order to provide effective solutions in a timely manner.

Qualifications: 

• Bachelor’s degree or equivalent practical experience
•  2-3 years experience (starting as a Junior Account Coordinator or Sales Coordinator moving into an Account Coordinator, or just experience as an Account Coordinator) 
• Minimum of one year’s experience in event coordination or similar capacity
•  Strong client management skills, organizational and both verbal and written communication skills. 
• Demonstrates account management competencies: client focus, budgeting and team management  
• Thorough understanding of event industry 
• Stellar attention to detail
• Ability to operate within a fast paced environment
• Willingness to travel onsite as needed
• Ability to prioritize, problem-solve, and multi-task
• Ability to work independently while maintaining focus and productivity
• Proficiency in Microsoft Office, Google Suite

Fulltime, Remote [Click to Apply]
Prefer NY, LA or LV area.

Position Overview:

The Account Coordinator (AC) works closely with the entire events team, specifically supporting the Account Director, Events. The AC is responsible for coordinating the details involved in maintaining client relationships, financial management, presentation development, and record keeping; as related to the planning and executing events. Must collaborate well with a team and provide excellent customer service.

Responsibilities:

• Support Account Directors in managing internal processes; including forecasting and business development tracking
• Assist in planning and executing client events
• Coordinate and manage event documents:
  • Support the development of Scopes of Work (SOW) and Master Services Agreements (MSA)
  • Enter and process Pre-bills (deposit invoices) & Final Invoices 
  • Enter Change Orders as needed 
  • Assist with budget reconciliation and project closings
  • Manage all project related documents 
  • Track and report on established event budgets 
  • Manage team communications – as needed 
  • Collect, condense and summarize event information at the close of each event 
• Develop and manage event schedules and checklists
• Record meeting notes and action items for internal and external calls
• Support RFP responses 
• Support team in fostering a positive relationship with internal teams and clients 
• Execute assigned event specific roles as assigned
• Travel to and onsite management of specific events as needed 
• Other related duties as assigned

Qualifications: 

• Bachelor’s degree or equivalent practical experience
• Minimum of one year’s experience in event coordination or similar capacity
• Determination, patience and persistence
• Stellar attention to detail
• “Can-do”, positive attitude and strong customer service skills
• Ability to operate within a fast-paced Environment
• Excellent written, verbal and interpersonal communication skills
• Quick intellect and demonstrated ability to produce quality work under tight deadlines
• Must be a good listener 
• Ability to prioritize, problem-solve and multi-task
• Ability to work independently while maintaining focus and productivity
• Excellent project management and planning skills
• Willingness to travel
• Proficiency in Microsoft Office, Google Suite, Sharepoint and PowerPoint

Fulltime, Remote [Click to Apply]
Prefer NY, LA or LV area.

The Office Administrator / Executive Assistant (OA/EA) supports the senior leadership team and the overall operations of the Agency. The OA/EA is comfortable with multiple projects and aggressive deadlines, has strong organizational skills, and a strong work ethic. They have an interest in corporate events and experiential marketing, along with ambition to learn and grow by supporting the team. 

This position will begin as remote but may evolve to be in office/onsite within 6- to 12-months.

Responsibilities include, but not limited to:

• Overall administrative support; communication, calendar, expense management, etc.
• All travel arrangements and scheduling 
• Meeting agendas, detailed notes and AI distribution
• Operational and sales support for the division in collaboration with appropriate team members 
• Support of speaking engagements, presentation decks, marketing initiatives related specifically to the CXO 
• Support special projects as assigned; department team building activities, ERGs, etc 
• Maintain strong interdepartmental relationships
• Onsite executive support as needed and assigned. 
• Contribute to the overall success of events by performing other duties and responsibilities as assigned
• Greeting visitors and guests. Manage front gate access for all visitors, clients, lunch orders, etc.
• Manage on-site visitor system. 
• Answering phone/ directing calls accordingly. 
• Sorting incoming and outgoing mail, maintain postage machine (adding funds when needed, replacing ink, replacing parts, etc.)
• Keeping front desk stocked with all shipping supplies, envelopes, tape, label holders, etc.
• Refilling & managing inventory of office snacks and supplies
• Scan paperwork for HR team
• Code material sheets for procurement
• Ordering business cards company-wide. 
• Submitting & distributing New Hire apparel orders
• Managing new hire traveler profiles 
• Weekly check destruction
• Responsible for Philadelphia New Hires

Job requirements:

• Bachelor degree preferred, but not required
• 1-2 years’ agency or administrative experience preferred
• Ability to maintain confidentiality in a professional manner
• Experience prioritizing assignments under high pressure in a fast-paced environment
• Familiarity with working with multiple cross-functional partners and departments 
• Strong written and verbal communication skills
• Capable of handling various responsibilities and multiple projects simultaneously while operating independently
• Excellent computer skills: experience working on multiple platforms; Google Workspace, Microsoft and Apple applications, Microsoft Office suite, Slack, Social Networking sites, collaborative team project software, Salesforce, etc
• Outstanding customer service orientation, sense of urgency, and a high-level of personal integrity

Preferred Skills:

• Excellent computer skills including familiarity/proficiency with Google Drive, Google Suite, Microsoft Office (Outlook, Word, Excel, PPT), Salesforce, Slack, and Sharepoint
• Strong attention to detail, a positive attitude, a team player
• Ability to operate within a fast-paced environment  
• Excellent written, verbal and interpersonal communication skills